You are here
University Events Management Resources & Planning Guide
Event Planning Guide
Selecting a Select a Date, Time, and Location
-
Consult the University Calendar and community calendars to determine potential date conflicts.
-
Research venue locations
-
If you would like information about off-campus venues, pleast contact us.
Confirming with VIPs
-
If you would like a member of the University Council (i.e. the President or Provost) to attend your event, please contact their administrative assistant for their availability.
-
Confirming the presence of external VIPs (guest speakers, etc.) should be done by the department representative.
Coordinate campus resources and vendor needs
-
Select your caterer.
-
Find any needed external vendors such as rental companies.
-
Determine any audio-visual or other rental equipment needs.
-
Confirm parking and transportation needs. If the event will be held on campus, you can work with the Office of Transportation Services.
Event materials and promoting your event
-
Invitations and promotional material needs should be discussed with a University Events Management coordinator
-
To promote your event on the University’s main calendar, your department’s web ambassador will need to post it to https://calendar.louisiana.edu/. You can also request it to be posted on University social media by sending the event to communications@louisiana.edu or Alumni Association social media by sending it to alumni@louisiana.edu.
-
Submit requests to have your event advertised on digital signage around campus here.
-
If your event is open to public, consider posting it on the community calendars listed below.
